Association for Asian Studies, Inc.



To:            Abraham Yu, Council on East Asian Libraries (CEAL)

From:        Sarah S. Elman, CEAL Treasurer

Topic:        2004/2005 financial report

Date:         March 25, 2005


This report covers the financial conditions as well as the membership/subscription status of the Council on East Asian Libraries from January 2004 to February 25, 2005.


Financial conditions


According to the account statement from the AAS Comptroller Jill Howell, the beginning balance of the CEAL account was $13,498.11 on January 1, 2004. Between January 1, 2004 and February 25, 2005, CEAL received $13,780.00 in personal as well as institutional subscription payments and $687.83 in accrued interest, for a total of $14,467.83. We also received $4,205.00 registration fees for the two 2005 pre-conference cataloging workshops sponsored by the Committee on Technical Processing. The registration fees are intended to cover travel expenses and honoraria for the instructors, as well as the purchasing and reproduction of instructional materials.


The total debit for the period of January 1, 2004, to February 25, 2005, was $11,701.86. The largest item was $6,156.18 for printing of JEAL issues 131-134. Please see the attached chart for details of other expenditure.


The ending balance of the CEAL account as of February 25, 2005, is $20,469.08. After subtracting the pre-conference workshop registration fees, there is a net increase of $2,748.40 over the previous year¨s final total. One of the major reasons for this large increase was that I started to encourage subscribers to pay for multiple years at once, and many subscribers took this option.


CEAL also has two sub-accounts. The Committee on Korean Materials account has a balance of $1,169.78, and the Committee on Chinese Materials account has a balance of $58.09. 


Membership/subscription status


         Personal subscribers


Twenty new members and 8 reinstated members (i.e., members who were inactive for a while and re-joined) were added to the membership. Three people canceled their subscriptions. A few people were overdue for more than two years and were removed from the list. Twenty-eight subscribers did not respond to renewal notices twice and are now considered inactive. Including these 28 people, the total number of subscribers is 240. Of these 240 subscribers, 184 are current voting members (another 28 are non-AAS members). This represents an increase of 11 people over the previous year.


         Institutional subscribers


Three new institutions subscribed to JEAL last year, while two canceled their subscription. Currently, we have a total of 102 institutional subscribers, although some of them are slightly overdue. This represents an increase of 5 institutions over the previous year.


I will continue to encourage subscribers to renew their subscriptions on time and to keep the CEAL membership records as accurate as possible. Please do not hesitate to let me know if you have any questions.