CEAL 2004 Executive Board
Meeting I
Wednesday
(March 3)
Stratford Room
Town & Country Hotel,
Minutes
Present: Vickie Fu Doll , Sharon Domier , Sarah
Elman, Robert Felsing, David Hickey, Wooseob Jeong, Joy Kim, Gail King, Bill
McCloy, Kuniko Yamada McVey, Hideyuki Morimoto , Zhijia Shen, Amy Tsiang,
Kristina Troost, Karen Wei, Hyokyoung Yi,
Abraham J. Yu.
1.
Review of Agendas
President Abraham
Yu opened the meeting. Agendas were
reviewed and some changes were made.
2.
Election Results
Amy Tsiang, Chair of this year’s Nominating
Committee, introduced the Committee members:
David Hickey and Kris Troost.
CEAL’s first online election was a big success, thanks to the hard work
of Wooseob Jeong (programming), Sarah Elman (membership list), and Joy Kim
(announcements and archiving). Of 169
members in good standing (those who hold membership for both AAS and CEAL) who
received the electronic ballot, 101 returned their
votes, a 60% return rate. Winners are:
·
Vice
President/President Elect: Philip Melzer (Library of Congress)
·
Chair
of the Committee on Membership: Jim Cheng (
·
Member-at-Large: Ellen
Hammond (
·
Member-at-Large
with
3.
Orientation for New Executive Board Members
Abraham Yu pointed
out that the newly elected members must be informed individually of their need
to attend the second EB meeting. Some
members were assigned to shepherd the new members to the second EB
meeting.
4.
Recognition of Out-going Members
Abraham Yu thanked
the outgoing members and acknowledged their contributions: Bill McCloy served as CEAL President for 5 years, including
the years he had to fill a vacancy; David Hickey drafted the CEAL Bylaws
revisions. Vickie Doll completed her
term as a Member-at-Large, but will stay as Chair of the Committee on
Statistics.
5.
Equipment Coordinator
Abraham Yu
announced that from this year on, the Committee on Library Technology would
oversee equipment issues during CEAL conferences. Sun-Yoon Lee will be recognized at the
Plenary Session for her outstanding service as Equipment Coordinator for three
years.
6.
Treasurer’s Report
Sarah Elman reported that as of
7.
JEAL as a Peer-Reviewed Journal
Abraham Yu stated
that a Task Force was set up to explore the question of whether to make JEAL as
a peer reviewed journal. The members
are: Gail King (Chair), Robert Felsing, Thomas Hahn, Alban Kojima, and Joy Kim.
An Editorial Review Board, if necessary, will be set up. Given the small pool of potential
contributors, EB members focused their discussions on whether the change would
improve or impede getting more articles.
Additional questions were raised about the role of publishing in tenure
decisions, who would be the referees, and the format of a newly-constituted
Journal, e.g., part refereed, part not, etc.
8. Digitizing
the JEAL Back Issues
Gail King reported that in September of 2003 she wrote a
proposal to the Digital Projects Committee of the BYU library to request the
digitization of all back issues of the Journal of East Asian Libraries (and all
earlier titles of the organization’s publications) for the purpose of mounting
them on the JEAL website of the BYU Scholarly Publications Center < http://www.lib.byu.edu/spc/>.
The proposal was approved. Work is proceeding now on this project,
beginning from issue number 1. The
searchable full text site will be linked to the CEAL Web site.
9. Video Recording of CEAL Meetings
Abraham reported
that 25 delegates had come from
10.
Comprehensive Review of the LCSH and the
NAR related to East Asian Headings
The Board
discussed Eugene Wu’s and Tai-loi Ma’s proposal for CEAL to conduct a
comprehensive review of LCSH and NAR related to
11.
Workshop on CJK XML
Wooseob Jeong reported that the Pre-Conference Workshop on
XML, held on March 2 at UCSD, was highly successful. He received good comments from approximately
45 attendees, a full house crowd. The
Board praised Dr. Jeong for the excellent workshop, and Jim Cheng for the
outstanding logistical support. Dr. Jeong
acknowledged the support of the
12.
Round Table on Small Collections
Sharon Domier,
Chair of the Committee on Public Services (CPS), reported that the CEAL Small
East Asian Library Collections Round Table held its inaugural meeting from
Sharon Domier's initial idea was to provide a venue for librarians who manage
small CJK collections to exchange practical advice on how to purchase materials
and do reference support and library instruction in all three languages. Very
little of this was actually accomplished. Instead, the group discussed the
following topics:
It was clear from the level of enthusiasm and interest
that CEAL members were very interested in having more opportunities to share
their experiences in small forums. Hopefully, this experiment will spawn more round
tables on different topics in future years and that the Small East Asian Collections
round table will be able to continue with its narrow focus.
13.
CEAL Delegates to Asian Librarians Liaison
(ALL) Meeting
Abraham said that
he is unable to attend the ALL meeting, scheduled for Saturday March 6, and
asked for volunteers. Kuniko Yamada
McVey and Zhijia Shen volunteered. The
delegates were advised to report on the following topics for CEAL: Bylaws revision, online election,
pre-conference workshops, and the proposed review of LCSH and NAR.
14.
Postage for Overseas Subscribers
Joy Kim said that
mailing JEAL issues to overseas is quite expensive and asked if postage should
be added to subscription fees, especially for overseas subscribers. After a brief discussion, it was decided that
postage would be assessed only for back orders ($5 for domestic and $10.00 for
overseas), but not for current issues or claims.
(Recorded and
respectfully submitted by Joy Kim, Secretary)