CEAL 2006 Executive Board Meeting I
Tuesday (April 4) 7:00 p.m. ¨C 9:00 p.m.
Sierra Suite F
San Francisco Marriott
55 Fourth Street, San Francisco
1. Agenda Review (All)
No change was made to the agenda.
2. Recognition of Outgoing Executive Board Members (Abraham J. Yu)
The following outgoing members were recognized:
Sarah Elman, Treasurer
Robert Felsing, Member-at-Large
Joy Kim, Secretary
Gail King, JEAL Editor
Kris Troost, Member-at-Large
Abraham Yu, President
Joy expressed special thanks to Gail King for taking over responsibilities of mailing JEAL issues to subscribers, which had been a big part of Secretary¡¯s duties.
3. Election results (Ellen Hammond)
Ellen, Chair of the Nominating Committee, thanked the members Martin Heijdra, Sun-Yoon Lee, Abraham Yu (ex officio) for their hard work. Wooseob Jeong prepared the electronic ballots once again. Ellen also thanked all the brave souls who agreed to stand for the election. The following people were elected:
¡¤ Kris Troost (Duke), Vice President/President Elect
¡¤ Ellen McGill (Harvard-Yenching), Secretary
¡¤ Toshie Mara (UCLA), Treasurer
¡¤ Hong Xu (University of Pittsburgh), Member-at-Large
¡¤ Kuniko McVey (Harvard-Yenching), Member-at-Large
Ellen proposed that a set of nominating guidelines or rules be developed and documented to aid future Nominating Committee¡¯s work. The working document would not necessarily require Bylaws revision.
4. Appointment of JEAL Editor (Philip Melzer)
Philip Melzer, incoming President, nominated Gail King for another term as JEAL Editor and it was approved.
5. JEAL Editor¡¯s Report (Gail King)
In October, 2003, Gail proposed formally to the BYU library Administrative Council that all back issues of the official CEAL publication (first a newsletter, then a Bulletin, and finally a Journal) be digitized in order to complete the archive of Journal of East Asian Libraries on the BYU Scholarly Periodicals Center website. At that time Issues from No. 110 (Oct. 1996) forward had been digitized (the latest year is available only as Table of Contents), and the back issues requested for digitization were Nos. 1-109. The Administrative Council approved her proposal, and work began on getting the early numbers of the publication digitized and mounted. Nos. 1-51 were completed by the end of 2004. Since that time no more issues were digitized due to lack of funds for such special projects. Early in October, 2005, the library Administrative Council determined that no new digitization projects would be undertaken, but ongoing regular projects would continue. Gail¡¯s understanding is that new issues of JEAL fall into this category, and digitization of them should continue as agreed. However, Gail wondered about the still-undone numbers 52-109 that were needed to complete the archive and began to think what she could do, as Editor of JEAL, to help with this project.
In November, 2005, Gail requested of her Division head and the library comptroller permission to transfer $2400 from the Asian Collection student wage budget and $500 from the Asian Collection supplies budget, a total of $2900, to the library Digitization Lab to pay for outsourcing of the digitization (at iArchives), loading, and cataloging of the Journal of East Asian Libraries, issues 52 through 109. This request was granted and the funds were transferred on November 21, 2005. In December the lab began the ILL work to get microfilms of issues 52-106, and Gail supplied paper copies of issues 107-109 to be scanned. Progress on the project has been slowed because of an upgrade to the software (CONTENTdm) used in marking and making a new set of configuration files. But work is now ongoing. Issues 52-106 are now at iArchives, and numbers 107-109 have been scanned and submitted to iArchives for digitization.
Gail hopes that before too long, the entire JEAL backfile will be available on the BYU Scholarly Periodicals Center website (http://www.lib.byu.edu/spc/).
6. Orientation for incoming Executive Board members
Abraham asked the outgoing EB members to help their successors to attend the second EB meeting.
7. Treasurer¡¯s Report (Sarah Elman)
The beginning balance of the CEAL account was $20,469.08 as of February 25, 2005. Between February 25, 2005 and March 31, 2006, CEAL received $13,340.00 in personal as well as institutional subscription payments and $981.91 in accrued interest, for a total of $14,321.91.
The total debit for the same period was $12,472.57. The three largest items were: $6,920.19 for printing of JEAL issues 135-138; $2,198.29 for mailing; and $1,685.50 for the 2005 annual meeting. The ending balance of the CEAL account as of March 31, 2006 is $23,082.42. This reflects a net increase of $2,613.34 over the previous year¡¯s final total.
For details, please see http://wason.library.cornell.edu/CEAL/CEALFinancialReport/CEALFinancialReport.htm
for the report by Sarah Elman.
8. Tax Exempt Status Report (Kristina Troost)
Kris contacted Michael Pascal, but he asked for more time. Kris will follow up.
9. Special Committees Reports
A. Special Committee for 2006 IFLA Seoul (Philip Melzer and Joy Kim)
Philip, Co-Chair, reported that the Pre-conference Planning Committee has made progress in determining the logistics of the meeting, selecting speakers, putting together a program, and investigating the publication of the papers presented at the meeting. The committee selected 24 papers and one keynote address from over 30 proposals and developed a two track program (attached). The keynote speaker will be Satoru Takeuchi, the former Chairman of the Board of Directors of the Japanese Library Association. The day before the Preconference, on Aug. 17, there will be a tour of Kyujanggak (the Yi dynasty¡¯s Royal Library), the Museum, and the Library of the Seoul National University. The Committee hopes to publish a paper in a book format and is negotiating with a publisher. The planning committee is organized in the following teams:
Fundraising: Mikyung Kang (Chair), Hyokyoung Yi, Younghee Sohn, Keiko Yokota-Carter, Zhijia Shen, and Joy Kim
Sunyoon Lee (Chair), Younghee Sohn, Mikyung
Kang, Wenling Liu, Wooseob Jeong, Hana Kim, and Joy Kim
Program: Wooseob Jeong (Co-Chair), Philip Melzer (Co-Chair), Peter Zhou, Zhijia Shen, Akira Miyazawa, Sunyoon Lee, Keiko Yokota-Carter, and Gary Gorman
Publication: Hyokyoung Yi (Co-Chair), Philip Melzer (Co-Chair), Gary Gorman,
Hana Kim, Zhijia Shen, Wenling Liu, Akira Miyazawa, Gail King, and Peter Zhou.
B. Special Committee on CEAL Bylaws (Hideyuki Morimoto)
The Special Committee on CEAL Bylaws was established in July 2005 with a charge to review Bylaws, prepare a draft revision, and formulate a ballot. The members (Abraham Yu, ex officio, Sarah Elman, Bob Felsing, Sun-Yoon Lee, and Hideyuki Morimoto) studied the current Bylaws thoroughly and identified the following 8 issues for consideration:
1) Should CEAL be an AAS committee or AAS
affiliate? If an AAS committee, its chairperson must be appointed
by AAS Board of Directors. If an AAS affiliate, it is not covered
by AAS Articles of Incorporation, tax exempt status.
2) Should CEAL be covered by a tax exempt status
under Section 501(0)(3)
(current Bylaws) or Section 501(c)(3)?
3) Should JEAL Editor, one of the two
appointed (as opposed to elected) Executive Board members, have
voting rights within the CEAL Executive Board, just as CEAL Statistics
Coordinator/Chairperson of the Statistics Standing Committee, the other
appointed member, does?
4) Should CEAL's representation in other
relevant professional organizations, e.g., NCC, CC:AAM, CC:DA, MARBI, etc., be
made formal to ensure continuity?
5) Should the chairperson of CEAL Nominating
Committee be changed from "normally ... the immediate Past President" to "one
whom CEAL President appoints"?
6) Should the number of candidates in the final election slate specified?
7) Currently voters are forced to cast their
vote to only one of the three area committees (Chinese, Japanese, and Korean
Materials Committees). Can this be changed so they can vote for more than one
8) Should the election schedule be changed so that chairpersons of standing committees will not be elected in the same year as Secretary and Treasurer?
The Committee reviewed these issues in the following organizations¡¯ Bylaws and constitutions: AAMES, AAS, ACRL, ALA, ALC, ALCTS, CALA, CONSALD, MELA, and CORMOSEA. The Committee will submit a report to the EB with recommendations, and will work with CLT and the CEAL Treasurer for an electronic vote.
10. Standing Committee Reports on Activities
A. Chinese Materials (Zhijia Shen)
During the term of 2005-08
CCM intends to carry on the good tradition and wonderful work of
the predecessor to further the mission and goals of CEAL in developing library services for Chinese materials and Chinese studies librarianship in North America. The committee members are, in alphabetical order, Su Chen of University of Minnesota, Amy Tsiang of UCLA, Anna U of University of Toronto, Chengzhi Wang of Columbia University, Dianna Xu of University of Wisconsin Madison, Kuant-tien Yao of University of Hawaii, and Zhijia Shen (chair), with Abraham Yu and now Philip Melzer being ex-officio.
In the past year, the committee has worked on several major projects: redesigned and developed the committee Website (http://www.library.ucla.edu/libraries/eastasian/ccmweb/); planned and fundraised for a Chinese librarians training program; explored ways to facilitate the understanding and communication between librarians and providers of Chinese e-content to help librarians to make better decisions when selecting electronic resources for their collections; conducted a survey of CEAL membership to identify issues about copyright to assist Chinese studies librarians in handling copyrights for Chinese materials. The 2006 annual program of the CCM partly demonstrates the committee¡¯s hard work in the past year.
B. Japanese Materials (Keiko Yokota Carter)
Goals for the CJM are to:
C. Korean Materials
Sunyoon Lee reported on behalf of Mikyung Kang, Chair, who was absent due to a conflict (Open House at Stanford).
D. Library Technology (Xian Wu)
Xian gave a brief preview of the upcoming CLT program:
E. Public Services (David Hickey)
The Committee¡¯s new Webpage is up. A new feature is Focus on Issues:Working Policy-Procedure Papers, Bibliographies covering the following topics:
F. Technical Processing (Mary Lin)
G. Membership (Jim Cheng)
H. Statistics (Vickie Doll)
The following new features in the statistics database have been implemented:
Vickie stated that mistakes will be corrected, but past records cannot be updated by members. One EB member expressed concerns about this policy.
11. Receptions and Library Tours (Abraham J. Yu)
Abraham Yu said that this year¡¯s meeting offers more sites to visit than any other years in the past (UC Berkeley, Stanford, and the Ricci Institute of the University of San Francisco¡¯s Center for the Pacific Rim).
13. Asian Librarians Liaison Committee (ALL) Meeting (Abraham J. Yu)
Abraham asked for volunteers to attend the ALL meeting, scheduled for Saturday, April 8, 2006, 7:15 p.m.-9:00 p.m. in Pacific Suite A. Kris and Ellen volunteered.
For IFLA Preconference Program http://wason.library.cornell.edu/CEAL/IFLAProgram02282006.htm
(Recorded and respectfully submitted by Joy Kim, Secretary)