1999 Executive Board Minutes

 
 

Sunday, January 31, 1999

15:00 p.m. - 16:30 p.m.

Philadelphia, Pa.

Present:

  1. •Yu-lan Chou, Hideyuki Morimoto (recorder), and

  2. •Abraham Yu (Chair)


Minutes:

  1. 1.1999 OCLC CJK Users Group Meeting Agenda

Discussion was centered on the agenda for the 1999 OCLC CJK Users Group Annual Meeting to be held on Saturday, 13 March 1999 in Boston. The following was decided:

  1. A General Membership Meeting will start with the Chair's Report by Yu, which will include: announcement of new Executive Board officer election results; introduction of outgoing as well as incoming Executive Board officers; and mentioning of Mr. Edward Martinique's retirement, in appreciation of his excellent service to the OCLC CJK Users Group as well as to East Asian studies librarianship in general.
    2) The Chair's Report will be followed by OCLC's presentation of a token to each outgoing Executive Board officer in recognition of service. Yu will ask Houk to make necessary arrangements in this respect.
    3) In view of the fact that RLG East Asian Studies Librarians' Forum will be open only to staff members at RLG member institutions, it was decided that a report from the Forum to be taken place on Friday, 12 March 1999, will be necessary. This 20-minute report session will be placed early in the morning so that the reporter will have ample time to rush to the CEAL Japanese Studies Librarian Training Workshop which will be held concurrently. Morimoto will make this report.
    4) The Program Committee will follow the General Membership Meeting. Chou will further work on finalization of speakers, time allotment to each speaker, and exact topics. Chou provided a possible Program Committee Meeting schedule:

  2. Representative from Kuo chia t'u shu kuan (China)

  3. CIP and Cooperative Cataloging Program in Taiwan

  4. 20 minutes Dr. Ching-chih Chen
    [topic to be determined]
    20 minutes
    Representative from Chicago Public Library
    Experience in Use of OCLC CJK 3.0 at Chicago Public Library
    10-15 minutes
    Ms. Daphne Wang
    Experience in Use of OCLC CJK 3.0 at University of Oregon
    10-15 minutes
    5) Two hours, from 10:30 a.m. to 12:30 p.m., will be allocated to the OCLC Report session. Yu will communicate with Houk to inform him about this time assignment and ask him to make necessary arrangements within OCLC as to exact OCLC speakers, topics, and scheduling for this two-hour OCLC Report session. At the same time, Yu will also inform Houk that the following topics should be addressed in one way or the other:

  5. - status of OCLC's follow-up actions with the Chinese, Japanese, and Korean electronic datafile lists that the Users Group submitted to OCLC;

  6. - users' reaction to the vernacular search/display functionality through the Z39.50 program component within OCLC CJK 3.0, especially those sites that have successfully implemented this functionality;

  7. - OCLC CJK activities outside North America;

  8. - CJK training issues;

  9. - Chinese record conversion within WorldCat in connection with LC's switch of romanization schemes from Wade-Giles to pinyin;

  10. - CORC Internet cataloging project as it relates to CJK operations.


2. User Awareness of System Requirements for OCLC CJK 3.0


  1. Yu will remind Houk that some user institutions are still unaware of system requirements for OCLC CJK 3.0, despite OCLC's efforts at widely disseminating this information.


3. New Officer (1999-2001) Election Logistics


  1. Yu will finalize a Web form for use as a means to collect electronic ballot votes. When the form is ready for access, Yu will send an individually-addressed electronic mail message to each of the current OCLC CJK Users Group members to inform each of the electronic ballot form availability and its specific URL. Mass-mailing means, such as OCLC-CJK and Eastlib listserv mechanisms, will be used only for advance notification purposes to let the general public know that election will take place and that those current Users Group members should expect receipt of a separate message addressed individually for detailed instructions regarding the ballot. As Yu receives ballot votes, he will keep his copy and forward each received form to Executive Board members. Yu will tally the results and prepare a final report as to the number of votes cast to each candidate. Yu will announce the name of the elected officer for each vacant position at the Chair's Report session within the 13 March 1999 Users Group Annual Meeting. Until that time, no Executive Board member should release any information in this regard to anyone else.


4. 13 March 1999 Lunch


  1. A lunch reception will be held after the 1999 OCLC CJK Users Group Annual Meeting. Interested and available outgoing as well as incoming Executive Board Officers and former Executive Board Chairs will invite relevant OCLC staff members to this lunch. Yu will ask former Chair, James Cheng, to identify an appropriate restaurant for this purpose. Yu will also communicate with Houk pertaining to this lunch. Chou will informally ask Eugene Wu as to whether he will be attending the 1999 OCLC CJK Users Group Annual Meeting and will let Yu know the answer. Yu will notify in advance the current Executive Board officers of the lunch. However, he will inform incoming officers of the lunch only after he makes the election results announcement, in other words, during the break period, within the 1999 OCLC CJK Users Group Annual Meeting, reserved between the Program Committee and the OCLC Report sessions.


Respectfully submitted,

Hideyuki Morimoto

University of California, Berkeley