OCLC CJK Users Group 2009 Annual Meeting

Friday, March 27, 2009
Crystal AB (West Tower, Green Level)
Hyatt Regency Chicago
151 E. Wacker Drive

   Agenda

8:00 –  8:30 Continental Breakfast              

8:30 –  8:40Opening Remarks; Election Results

   

•Karen Wei, Chair, University of Illinois at Urbana-Champaign

8:40 –  9:00The First Important Step: A Good Beginning of Worldwide Sharing of Chinese MARC Records of NLC

•Yang Wang 王洋, Deputy Director, Chinese Acquisitions & Cataloging Department, National Library of China

9:00 -  9:15Booking the Orient Express: How UNC Gets Its Chinese Titles for Access, Faster

•Hsi-chu Bolick, East Asian Bibliographer, University of North Carolina at Chapel Hill

9:15 –  9:30Two Applications for OCLC WorldCat and Related Services

•Wooseob Jeong, Associate Professor, School of Information Sciences, University of Wisconsin at Milwaukee

9:30 –  9:45Making WorldCat the World Catalog: How to Optimize Multilingual Searching

•Charlene Chou, Chinese Cataloger, Columbia University

9:45 – 10:00Q & A

10:00 – 10:50WorldCat Selection Panel –

•Moderator: Sharon Domier, East Asian Studies Librarian, University of Massachusetts at Amherst

WorldCat Selection 101 for Chinese Items

•Xian Wu, Chinese Studies Bibliographer and Digital Librarian, Cornell University

My Hawaiian Experience, Complete with a Wish List

•Kuang-tien Yao, China Specialist Librarian, University of Hawaii at Manoa

Preparing for the WorldCat Selection at Princeton

•Martin Heijdra, Chinese and East Asian Bibliographer/Head, Public Services, Princeton University

10:50 – 11:05Break

11:05 – 12:15OCLC Update

•Karen Calhoun, Vice President, WorldCat and Metadata Services, OCLC

•David Whitehair, Global Product Manager, Cataloging & Metadata Services, OCLC

12:15 – 12:30Q & A

Minutes

OCLC CJK Users Group 2009 Annual Meeting Minutes

Friday, March 27, 2009

Crystal AB, Hyatt Regency Chicago

The Chair of the OCLC CJK Users Group Karen Wei began the program with welcoming remarks, followed by the announcement of election results and acknowledgement of the outgoing Board members. The following are the new Board members for 2009-2011:

Chair: Sharon Domier (University of Massachusetts at Amherst)

Vice-Chair/Chair-Elect: Meng-fen Su (University of Texas at Austin)

Chinese Officer: Charlene Chou (Columbia University)

Japanese Officer: Keiko Suzuki (Yale University)

Korean Officer: Erica Chang (University of Hawaii)

Member-at-Large 1: Shi Deng (University of California at San Diego)

Member-at-Large 2: Yunah Sung (University of Michigan)

Immediate Past Chair: Karen Wei (University of Illinois at Urbana-Champaign)

The outgoing Board members for 2007-2009 were recognized:

Chinese Officer: Sarah Elman (Columbia University)

Japanese Officer: Setsuko Noguchi (University of Illinois at Urbana-Champaign)

Korean Officer: Hyokyong Yi (University of Washington)

Member-at-Large 1: Wooseob Jeong (University of Wisconsin-Milwaukee)

Member-at-Large 2: Shuyong Jiang ((University of Illinois at Urbana-Champaign)

The first part of the Users Group program consists of four presentations. Please refer to the PowerPoint presentation links for details:

•The First Important Step: A Good Beginning of Worldwide Sharing of Chinese MARC Records of NLC (Yang Wang, National Library of China)

•Booking the Orient Express: How UNC Gets Its Chinese Titles for Access, Faster (His-chu Bolick, University of North Carolina at Chapel Hill)

•Two Applications for OCLC WorldCat and Related Services: Korean Romanization Dictionary & Table of Contents Database (Wooseob Jeong, University of Wisconsin at Milwaukee)

•Making WorldCat the World Catalog: How to Optimize Multilingual Searching (Charlene Chou, Columbia University)

A Question and Answer session followed (Minutes taken by Sarah Elman)

Q (to OCLC) :

•In addition to the National Library of China, does OCLC plan to load bibliographic records from other sources?

A (OCLC):

•Karen Calhoun’s presentation during the OCLC Update session will cover this topic.

Q (to Bolick):

•Instead of outsourcing cataloging jobs to China, is it possible to increase cooperation in the U.S.?

A (Bolick):

•The experiment did not make our job disappear. Our staff’s jobs were moved to a different level. The experiment reduced their fear about change. They are now doing different jobs.

Q (to OCLC) :

•My library has been using OCLC’s shelf-ready services for 5 years. I hope OCLC will lower the cost so that more jobs can be saved in the U.S.

A (OCLC):

•Karen Calhoun’s presentation will cover some of this topic.

•Pricing for shelf-ready was reduced by 30% in 2008. OCLC also provides different level of services from full shelf-ready to cataloging only service.

•For cost reduction, libraries should look at what they have being doing and see if some things can be changed.

The second part of the Users Group program was a panel on WorldCat Selection Service. The panelists and their topics are below.  Please refer to the PowerPoint presentation links for details:

•Moderator: Sharon Domier (University of Massachusetts Amherst)

•WorldCat Selection 101 for Chinese Items (Xian Wu, Cornell University)

•My Hawaiian Experience, Complete With a Wish List (Kuang-tien Yao, University of Hawaii at Manoa)

•WorldCat Selection at Princeton (Martin Heijdra, Princeton University)

Q & A Session for OCLC Update (Minutes taken by Wooseob Jeong)

[Q] from Vicki Doll (Kansas): Prepublication level preload on OCLC like Amazon.com
[A] OCLC is conducting a pilot project named "Next Level Cataloging" with 5-6 publishers by ONIX format. OCLC FRBR Workset converts the data into MARC for WorldCat. Suggestion to librarians: pushing publishers to use ONIX.

[Q] from James Cheng (Harvard): Update regarding KORMARC (National Library of Korea's bibliographic records) loading to OCLC, particularly for the payment issue.
[A] Every case is unique, but nothing new for this issue.

[Q] from James Cheng (Harvard): Asking about local table of content files and publishers' table of content files, such as Superstar's Duxiu.
[A] If a record is enhanced by additional table of contents, the enhancing institution will get credit, one at a time, but not by a batch/bulk load. OCLC is already exploring FRBR Workset (summarization) for this purpose, but still issues are there including the fact that different editions may have different table of contents and the fact that it may interfere with commercial services like Blackwell, which is selling table of contents files. For Superstar's Duxiu, it will be referred to Mr. Ferguson.

[Q] from Yunah Sung (Michigan): Asking any updates about Korean vendor record
[A] OCLC had great discussions with two vendors at CEAL.

[Q] from Yunah Sung (Michigan): Asking about copyright issue in LC's table of contents link to items downloaded from National Library of Korea and the maintenance problem such as broken links in records.
[A] Karen (OCLC) said she did not think the items from National Library of Korea are copyrighted. There was no answer from LC at that time.

[Q] from Tsao Tsaihsia (Chicago): Asking about parallel records for online copies such as the items at Google Book Project.
[A] OCLC has no idea yet. FRBR Workset was suggested for further examination. Any suggestions will be welcome.

Summary of the OCLC CJK Users Group 2009 Annual Meeting Attendee Questionnaire (by Karen Wei): Total received: 73

1. How did you hear about this meeting? 

     40  [54.8%] – OCLC-CJK listserv  

     50  [68.5%] – Eastlib  

       7  [9.6%] – Colleague  

       1  [1.4%] – Did not check

2.  Did you register?  

      66  [90.4%] – Yes   

        6  [8.2%] – No

        1  [1.4%] – Did not check  

3.  Have you attended an OCLC CJK Users Group annual meeting in the past?   

      58  [79.5%] – Yes  

      13  [17.8%] – No 

        2  [2.7%] – Did not check  

4.  Was the length of today’s meeting:

       0  [0%] – Too short

       9  [12.3%] – Too long

      55 [75.3%] – Just right

        8  [11%] – Did not check

        1  [1.4%] – Don’t know

5.  In the scale of 1-5 [5 being the highest], how would you rate today’s program:    

        1   [1.4%] – 1          

        0   [0%] – 2           

       11  [15.1%] – 3           

       26  [35.6%] – 4           

       26  [35.6%] – 5 

         9  [12.3%]  – Did not check

6.  What did you specifically like about today’s program and/or speaker(s)?

•All programs are good; They are all good to many librarians performing every aspects of CJK collection work, selecting, ordering, and cataloging

•For once, I did not have the feeling of redundancy, vis-à-vis the CEAL Technical Processing session and this meeting

•Users Group part; Maybe have Chinese NLC presents in Chinese and use English ppt

•WorldCat Selection panel (15) – the panel gave various points to think of on the program itself and also library operation in the new era; experience sharing

•“My Hawaiian experience” by Kuang-tien Yao (4); K. T. is a great presenter, and has accurate understanding what the audience wants to learn and finds out from her topic

•His-chu’s Booking the orient express; shelf-ready service (8); His-chu Bolick’s topic is also very interesting which deserved more time for discussion, even though the opinion can be different, such as Vickie Fu’s

•Charlene Chou’s How to optimize multilingual searching (6)

•WorldCat Selection 101

•National Library of China report

•Wooseob Jeong Korean Romanization (6); Table of contents presentation (2); Two applications for OCLC WorldCat and related services (2)

•Martin’s program

•Nothing really relevant for me

•OCLC Updates (8); Karen Calhoun Q/A part; Karen’s report on end user study and the progress of OCLC works (2)

•Excellent!!

•To keep myself informed regarding the new initiatives among other libraries and OCLC

•To bring people together to meet co-hosts with same interests

•Those forward looking, and inspiring ones

•Topic on the future of cataloging in connection with Google or other Internet browsing systems and programs

•Programs are well organized and focused; many good speakers also and speak English clearly

•Suggest further selecting speeches in the program

7.  What other topics would you like to hear about from OCLC? 

•New programs relating to CJK materials

•What is in the works? Answers to KOMARC, CALIS, etc.

•Cataloging information – technical tips & tricks

•Is OCLC preparing for RDA?

•OCLC developments in providing bib information on the web for general users (like WorldCat, google search that shows local library holdings…)

•Global project related library with OCLC

•WorldCat Selection for Japanese items; data from vendor on Japanese materials

•Worldcat Selection; programs for selection/acquisitions

•OCLC’s effort in improving the record quality

•The services provided by OCLC as a non-profit service provider ??

•Records from publisher in China

•ONIX standards vs. existing Chinese acquisitions records

•Expansion in languages, “how do we get Tibetan in?”

•More developed topics

•Additional loading of authority records from non-LC files

•How to search OCLC using Chinese characters

•Cooperation with libraries in developing countries

•Today’s program is very useful and informative to me

•Update on dup detection results

•OCLC update

•Improved services and improved pricing for services

•National Diet Library record loads becoming as parallel records from national library? Or the same way of the Japanese vendors or institution records (as English-equivalent records?) How to merge to the existing records?

8.  What other topics would you like to include in the future Users Group program?

•More CJK bibliographic records onto OCLC and special projects related to CJK

•New CJK vendors in WorldCat Selection Service

•E-resources in OCLC first search

•ILS vendors??

•Hands-on session (??) should be first (had to leave early for another panel)

•About National Central Library (Taiwan) upload records, the experience, the download problems

•I don’t know that the Users Group is the appropriate venue for it, but I am interested in exploring the development of “content-rich” metadata for very specialized subject areas, in which the metadata is developed as an information end-in-itself

•Are we ready for RDA?

•FRBR, RDA – future implementations in OCLC; Online resources

•Digital divide issue

•Digital resources, e-books, comparing CJK

•OCLC on CJK online subscription ???

•Collection development; collection assessment

•Records from publisher in China (same as #7)

•The further use of parallel records

•Toolkit ???

•Searching OCLC using Chinese characters

•Google book search

•OCLC implementation for RDA

•OCLC becoming a one shop organization for selection, cataloging, user searching, etc.

•Cooperation among the user group membrs

9.  Do you have a recommendation for speakers at future OCLC CJK Users Group annual meetings?

•Representations from national libraries from CJK countries

•Panel discussion on changes in CJK – OCLC local practice

•Talk about the bibliography quality from Taiwanese libraries ???

•Merge with CTP program

•Wish there are shorter presentations but more Q&A time

•Reduce the number of speakers

•Divide into subgroups for bibliographers, catalogers, & acquisitions

10.  Comments and/or Suggestions for improvement?

•It’s nice to see OCLC UG meeting more organized. Great job, Karen Wei and David Whitehair

•Great job! Need to include all CJK aspects

•It is too bad that this meeting overlaps with NCC’s IUP (?) session. I wonder when this kind of time conflict occurs, if the planning committee can schedule “OCLC update” at the beginning of the program. Also, I think some people leave the meeting early to catch their flight home.

•Once a theme of themes ready, CAP (??)  posting to OCLC –CJK listserv & Eastlib in advance to select qualified presenters/presentations

•A job well-done! Thanks! Thank you!

•More time for Q and A from member libraries

•One talk was somewhat outdated (Charlene Chou)

•Good programs, good time management, good breakfast!

•Round table discussion would be good; Question section is too short

•Thanks very much for the great arrangement and program

•PowerPoint slides should use larger fonts; printouts could be black and white

•Fruit for breakfast was wonderful!

•Japanese topic was missing

•Should be focusing on OCLC; some talks are not OCLC related

•Shelf-ready presentation doesn’t seem to fit in OCLC CJK UG meeting

•Some speakers’ English was so poor that it was difficult to understand

•CJK break-up sessions for on portion of the meeting

•Common problems, too little time for discussion. Therefore, in the future, may be arrange one less presentation for each group and control speaker to finish on time.

•Is it possible to turn the future program media site Live, via Webinar or other software so that  people who cannot present in person will be able to participate live online?

•Definitely need to reduce the number of speeches

•Please do not offer tote bag in the future